When you are busy preparing for your big conference, it can be easy to downplay the work that goes into selecting an appropriate conference photographer for your event. A big question that you might have when looking to book conference photography is “how many hours should I hire a conference photographer for?” Continue reading on and we will reveal all!
This article will take you through a conference photographer’s timeline to help you gauge how long you will want to book your conference photography professional.
When looking to book a conference photographer you should look out for one who takes a dynamic, thorough approach to their conference photography. By this, we mean the conference photographer should capture the conference in its entirety – both before the attendees arrive and during the conference – including photos of the key speakers. But this is something that we will touch on a little later.
For the sake of ease, we are going to assume that your conference will last 2 hours, as this is a common conference duration. It is conventional to book 3 blocks of conference photography hour sessions to cover a 2-hour conference in order to allow a bit of time for photos on both sides of your event. But we will take you through a 2-hour conference photography timeline so that you can make up your own mind about whether this will be appropriate for your specific conference.
The conference photography timeline
Discuss Your Ideas with Your Conference Photographer
Although it is likely that you have been in touch with your conference photographer before they arrive at the venue, it is a good idea to go through the running order of your conference and also the style of images that you are hoping to get out of them from this conference photography booking.
The conference photographer captures the conference setting
Before your guests arrive at your conference it is good for the photographer to take some photos of the venue and the way that you have set this up. Having good photos of your conference venue and the work that you have put into setting the venue up for your conference is great for your marketing strategy and may even persuade potential clients to attend your next conference when they see the photos on your social media.
The conference photographer takes photos of the speakers
Once the conference has begun, a typical shot that you will want your conference photographer to obtain is of the key speakers at your conference, both together (if possible) as well as separately.
Your conference photographer should experiment with different angles around the speaker and as they alter facial expressions, you will want the full range of emotion to be captured.
If your conference photographer has taken a range of photos of the speaker, they will be able to look through the images and select the best photos to send to you.
The conference photographer takes photos of the crowd
Another image that you will want your conference photographer to take is of the attendees at your conference. This will involve the conference photographer moving around the conference crowd and obtaining multiple angles. This image not only captures the turnout of your event but also shows the satisfaction of your conference attendees.
Now that we have addressed what a conference photographer must achieve, the question still remains – is 3 hours of conference photography enough?
Generally, 3 hours is long enough to book your conference photographer for a 2-hour conference, but it is obviously dependent on circumstances, the type and duration of your conference and how long you need to plan with your conference photographer before the event.
If you are currently looking to book a conference photographer, check out Splento’s cost-effective Conference Photography package.
